Take a minute and think about how companies operated in the past before the advancement of technology. Most businesses relied on tedious manual processes, which were costly, unreliable, or ineffective.
But then, technology came in and changed work and organizations. Elements like automated user provisioning made many organizations experience great relief. They managed to cut down on employee costs and reduce the time and effort needed to accomplish organizational tasks.
Automated user provisioning, also identified as self-service provisioning, is the capacity to deploy telecommunications services using pre-deﬁned processes. The procedures are transmitted electronically without the need for human intervention.
Before self-service provisioning, organizations used traditional provisioning. This is a manual process that requires several people in various roles. You also require multiple steps to accomplish organizational activities. And it could take days or even weeks to activate the requested service.
But, automated cloud provisioning has made everything easier. Organizational managers can offer a more efficient and rapid response to employee requests. This adds to the cut-down of service operations to hours or even minutes.
Indeed, automated user provisioning is now significant in the lifecycle management of users. It has caused the following:
- Speeding up of user access
- Implementation of organizational changes based on predefined policies
- Effective monitoring and auditing processes
- Reduction of operational risks in companies.
Let’s explore further how user provisioning helps in saving time, effort, and money.
1. Extensive Cut Down on Costs of Operation
With the user provisioning tool, companies have realized many cost-reduction benefits. The aspect of cost saving in the context of automated user provisioning is two-way: productivity and efficiency.
Using software provisioning helps reduce manual processes. This means that establishments can free up their time and resources for other productive activities. Your corporation can also avoid user downtime when they lack the necessary access. This is likely to result in greater productivity and reduced operational costs. The result is greater operational efficiency.
In short, the user provisioning tool also helps reduce the need for technical staff. This contributes to a cut down of manual effort. It also enhances accountability and improves operation control. It also enhances the security of files by cutting down on the number of hands it must pass through.
2. Ability to Automate Redundant Tasks Quickly
The automated provisioning technology allows people to automate redundant, manual tasks. In this case, you can run scripts on a massive scale where possible. You can systematically converge various infrastructures and storage assets using a single dashboard into a software-defined data center.
You only need to continue relying upon the automation processes. For example, the software-defined templates allow the combined programming of your network, computing and storage settings.
Thus, you can document those processes and manage to automatically roll out new infrastructure based on organizational needs and demand. With standardized technology, you attain the means for quick task accomplishment. Software provisioning can undertake most of the work and still present results and solutions quickly.
3. Significant Reduction of Errors
Since automated provisioning eliminates manual procedures, it also reduces the margin of error. Thus, you experience reduced chances of slip-ups when adding users to the system. It also becomes easier to benefit from smooth provisioning access to applications.
Automating user provisioning also lowers the risk of data breaches and security threats. This is because the only way to access the applications is through the organization’s permissions on the user account provisioning.
The fact that organizations can have a full overview into who has access to what contributes to the significant risk reduction of possible security mishaps. Identity and Access Management (IAM) helps reduce costs and cut down the error margin associated with manual audit tracking. Moreso, it enhances accuracy that is hard to attain with manual data entry.
4. Ease of Access to Working Tools
User provisioning tools grant users quick access to the necessary tools and applications. They gain such access based on their roles and permission levels inside the IAM platform.
This gives administrators an easy time to get a clear picture of who has access to what and how they utilize their access. As a result, admins can adjust the user permission levels accordingly.
Often, manual processes create inefficiencies. They lack the transparency associated with tools for granting and tracking user access. Thus, automated user account provisioning provides a centralized, connected view of everything concerning user access and identities. This has resulted in ease of management within organizations and the quick operation of tasks.
5. Increase of Scalability
Statistics indicate that over 80% of business leaders accelerated their work process automation and scaled up their use of remote work. Since change is inevitable in any organization, automated user provisioning enables you to scale your IAM platform at your business’s pace.
The user provisioning tool helps with the overall lifecycle management of your identities. You can add them to particular roles within your IAM solution and allow the system to provision and deprovision the tools and applications.
Thus, the automated processes help streamline your IAM program and automate your onboarding and offboarding procedures.
6. Efficient Governing Access for Multiple Users
With provisioning tools software, automated group administration processes enable your HR, and IT teams to govern access, application roles, and security policies for departments and other user groups.
The two features that allow the governing of access for multiple users at once include:
- Group rules enable admins to set policies that determine application permissions, group membership, automated provisioning, and more.
- Group push allows admins to push groups and their memberships to automated user provisioning third-party apps.
You can also use automation to respond to different occasions in the user lifecycle. For instance, if specific users are inactive for a particular period or their credentials are almost expired, automated user provisioning can alert the users of the situation. The provisioning tools software can also change their account status to what it should be.
An automated user provisioning tool is a game-changer for organizations. It helps to speed up and secure the provisioning of user access. This is significant in scaling and optimizing the lifecycle management processes.
Automation processes make it easier to attain efficiency and productivity, reduce human error, and achieve significant audit capabilities.
By automating provisioning as a part of your business’s greater identity management efforts, you get an audit trail of how user access roles are created, who has access and what they have access to.
The ease of tracking all provisioning changes and adjusting user roles accordingly creates a smooth flow of operations. The result is a quick accomplishment of tasks and the realization of real-time goals.