The Secret to Simple Corporate Event Planning

Did you know that some professionals get paid more than $50,000 a year for planning parties and events?

Planning and hosting an event, no matter how big or small requires a lot of multitasking and coordination.

If you need to plan an event for work but don’t know where to begin, there are a few steps to take avoid.

Keep reading if you want to learn about corporate event planning so that you can impress your coworkers and boss!

Try These

You don’t have to be an event coordinator to get through corporate event planning successfully.

By getting organized and following the steps below, you can get your event off to the right start. Don’t be afraid to adapt along the way and get creative. You must ensure that your event doesn’t just look good on paper, but is also enjoyable for the guests.

Identify Goals & Objectives

The first step in simple event planning is to identify your goals and objectives.

Write down the purpose of the event you’re planning and what you want to accomplish. Without goals and objectives, your event could miss the mark and be ineffective.

For example, if your goal is team-building, you don’t want to hold an event at a movie theater, where no one can talk. Be as clear and concise as you can with your goals since they can act as a checklist for preparation.

Set a Budget

The accounting department will likely provide you with a set budget for your event.

Although it’s difficult, you should try to remain within the budget so that you have money to cover last-minute and emergency expenses. Think about all the things you’ll have to pay for and prioritize expenses so that the event has the most critical components.

Many people recommend negotiating prices with vendors and venues. You can cut costs by making minor adjustments and making the most of your money.

Find an Interesting Venue

Corporate events can be held at a variety of venues, which is why you need to consider your goals.

You can find a venue that will be engaging for attendees and keep them around for the party. Most corporate events are held at conference halls or hotels since there is plenty of space. Other options to consider include museums, parks, and recreational centers.

The venue should fit within your budget and you’ll have to call ahead to make reservations. Keep in mind that certain times of the year, especially during the holidays, could impact your ability to find an available venue.

Take Care of Food & Entertainment

There’s nothing worse than going to an event only to realize you should have eaten ahead of time.

If you’re planning an outdoor event and you want to provide a refreshing treat, ice cream truck rental companies are a great choice. Businesses are getting food trucks and caterers to feed guests at events and the food tastes delicious.

You’ll also have to consider entertainment for the event. Music (DJing or hiring a band) can get a party going and help people in the industry network. Depending on your products or services, you can even entertain by introducing your latest innovations!

Don’t Make These Mistakes

When you do your research, you can avoid simple mistakes that have cost others their jobs and reputation.

If you want to put on a spectacular event, you need to look at the big picture and avoid overwhelming yourself. Read along so that you don’t waste time and money on simple mistakes.

Wait Until the Last Minute

Procrastinating is the worst thing you can do when planning corporate events.

Since most venues and vendors are booked months in advance, you need to get the ball rolling quickly. Once you decide on the date of the event, you should start finding a location, food vendors, and entertainment.

Just before the event happens, you’ll be busy organizing the smaller details and won’t have time. If you wait too long, you might miss out on the perfect venue and add unnecessary stress to your day.

Overlook Marketing

If no one knows about your corporate event, you’ll have empty seats in the venue.

Take time to send emails, make fliers, and inform guests of your upcoming event. The sooner that you start sharing these marketing materials, the sooner your guests can get it on their calendars.

Make sure you send invites to all of your guests. If your event will be open to the public, you can use social media and radio ads to promote awareness.

Avoid Delegation

Event planners host wonderful evenings, but they don’t do it on their own.

Delegating vendors, staff, and your team can help you turn the event into something more memorable. You only have so much time and energy to get ready for the event, but with a little help, the impossible becomes an option.

Don’t hesitate to ask for help when you need it. This is especially important if you’re planning a large event with hundreds of attendees.

Impress People With Your Corporate Event Planning Skills

Corporate event planning can quickly become overwhelming if you don’t have a good strategy.

Following these methods and avoiding issues can help you host a flawless event. Whether you need to plan a holiday party for coworkers, a conference, or a retreat, there are things you must consider. Identifying your goals and budget can help guide you, but don’t forget to ask for help.

You should get creative and find unique venues and themes that will support your company objectives.

If you want to learn about the types of corporate events and how to prepare for them, read our blog for more info!